Is Intuit Quickbooks Payments Right For You Or Your Business
The main appeal of QuickBooks Payments is that it allows customers who are already using QuickBooks to process all of their transactions and take care of accounting, all in one place. However, this comes with added expenses that are not applicable to companies that exclusively offer payment processing services.
What Equipment Do I Need To Accept Credit Cards
From a small Square phone device to a freestanding POS register, your processing equipment depends on your merchant service provider requirements, what systems you already have, and how you want to accept payments. As more stores add mobile options, you may have kiosks or mobile payment devices available in your store, along with a card terminal at your checkout counter.
Although you dont need special devices for e-commerce payments, many credit card processors may charge different online purchase rates or require you to purchase a separate plan for online services.
How To Accept Credit Card Payments In Quickbooks
Accepting credit card payments is a great way to increase your cash flow. Not every customer carries cash, and checks take much longer to process than credit cards. If your company uses QuickBooks to record payments, you can also use the software to accept credit cards.
There are two different ways to accept credit card payments in QuickBooks. You can use the native QuickBooks software, or you can lower your QuickBooks credit card processing fees by using a QuickBooks credit card integration, such as EBizCharge.
A QuickBooks credit card integration passes more information through the point of sale. Line-item details and invoice information already stored in QuickBooks are automatically passed to a PCI-compliant payment gateway. This process helps qualify your cards at reduced interchange rates and provides the lowest QuickBooks credit card processing fees for your business.
Whether youre accepting payments for the first time, or just need a quick refresher, heres how to accept credit card payments in QuickBooks using either the native software or a QuickBooks credit card integration.
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Sales & Advertising Transparency
Overall, Im satisfied that Intuits payment processing services are pretty transparent. Its easy to find the merchant agreement as well as the pricing schedule, which is a huge plus. Theyre also both easy to understand, and the contract is clear about whats expected of merchants. I dont see complaints from merchants that theyre paying unexpected fees or have been locked into a contract they cant get out of. Thats typically a good sign.
The only issue here is more a side effect of just how massive the QuickBooks ecosystem is. There are a lot of different plans that do similar things with very different pricing schemes. Youll end up having to do some math to figure out what the best value is.
How To Calculate Credit Card Convenience Fee
Convenience fees can be a fixed dollar amount or a percentage of the transaction amount and must be disclosed to the customer in advance.
Ways to charge credit card fees to your customers:
How to calculate a convenience fee:
If you want to earn $100 from a credit card payment, work backward from that amount, which is y:
x = / .971 x = / .971 x = ~103.30
To receive $100.00 from this credit card payment, you need to add a convenience fee of $3.30. In certain cases, youll need to double check the total for a missing $0.01 rounding error.
There are also online sources available to help you calculate a credit card convenience fee.
Read Also: How To Pay Best Buy Credit Card On App
Can I Have My Client Pay The Transaction Fee
At the moment, payments received through HoneyBook incur processing fees of 3% or 1.5% for credit card and ACH bank transfer payments respectively. The processing fees are comparable to those you would see in Paypal, Square, and others, and are not in addition to what you would pay when using other systems. Currently, though, there is not a built-in way to pass the processing fees along to your clients.
We recommend researching your state’s laws on the matter, or speaking with a financial professional in many states, it is illegal to pass processing fees on to a client.
If you live in a state where it is legal, it’s possible to add these charges as line items in your Invoices or Proposals. However, again, we’d recommend researching your state’s requirements on messaging this to your clients, as the requirements may vary.
Quickbooks Payments Ach Bank Transfer Transaction Fees
Intuit Merchant Services offers ACH electronic bank payments. The Intuit Payments Standard Pricing Schedule advises that additional ACH per-transaction fees may be charged when applicable.
Intuit prices ACH bank transfer payments differently for QuickBooks Online and QuickBooks Desktop.
QuickBooks Online: 1% of the ACH transaction total for both the $0/month and $20/month plans
QuickBooks Desktop: $3 per ACH transaction for both the $0/month and $20/month plans
Electronic bank payment ACH fees dont apply to QB POS plans.
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The Best Of Both Worlds: Durango Merchant Services As An Alternative To Quickbooks & Intuit
Can you really have it all? State of the art accounting software AND merchant services you can trust? QuickBooks specialty and expertise remains primarily in accounting and bookkeeping services. Durango Merchant Services offers an intuitive and complete suite of tools for your online payment processing needs.
Although we can likely save you money, there are many other additional benefits when you process with Durango Merchant Services. Lets take a look For starters, instead of hiding behind complicated pricing structures, we show you the line by line breakdown so you can know exactly where your money is going. Seamless integration and options for both online and desktop versions of Quickbooks provide for an easy transition to this better alternative. We offer plans that work for everyone, and not just the large businesses.
A few of the features that accompany the Quickbooks Intuit processing include
- Virtual Terminal
Were glad you asked! You can find an overview of our fraud solutions HERE, but you can also always contact us if you have a specific issue. Were fraud busting masters! Were here to help.
What Type Of Support Is Offered
When your payments hit a snag, will the processor be there to support you until youre back up and running? Further, an automated phone system isnt the same as speaking to a live person, so make sure to ask if they have live customer support. Low rate processing fees dont mean much if you cant reach someone to help when you need it most.
BigCommerce Payment Processing Partners
BigCommerce offers multiple payment gateways so you can choose which is right for your business. Learn more about the most commonly used:
Also Check: How Can I Accept Credit Card Payments On My Phone
States That Prohibit Credit Card Surcharges And Convenience Fees
Ten states prohibit credit card surcharges and convenience fees: California, Colorado, Connecticut, Florida, Kansas, Maine, Massachusetts, New York, Oklahoma and Texas. It is illegal for merchants to add any surcharges to credit card transactions or charge convenience fees to nontraditional payment methods in these states.
S Of Entering Credit Card Charges In Quickbooks
These steps will safeguard against any errors and make entering payments easier in your business. Follow these below-mentioned steps to enter credit card charges in QB:
Further, we will share the steps to enter credit card charges in QuickBooks Online.
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Make A Payment On The Credit Card Balance
This step is not compulsory to do but if you want to create a bill or make a payment towards the credit card balance, you can do it after QuickBooks gives you a message that the reconciliation is completed.
-A. Pay all or a portion of the bill now: This is where you can create a check you wish to pay.
-B. Enter a bill to pay later: This option allows you to enter a bill for the balance you wish to pay by the due date shown on the credit card statement. The date of the bill should be relevant to the due date on the credit card statement.
The basic way to reconcile your credit card in QuickBooks is to enter the ending statement balance to match your transactions to the transactions on the statement in your account. Hopefully, this step by step of how to reconcile credit cards in QuickBooks is useful to you and we are looking forward to your stories about using QuickBooks effectively, leave us a comment right here, and dont forget to visit our blog for more excellent extensions.
Process Credit Cards For New Sales In The Gopayment Green App
GoPayment green app steps for processing credit cards for real-time, in-person sales:
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How To Record Credit Card Fees In Quickbooks
Using credit cards to make business-related purchases makes accounting a breeze by leaving a paper trail. At the end of the year, you can review your credit card statements to see exactly how much you spent and for what products or services. With that said, however, its not uncommon for banks to charge fees for using their credit cards. Some credit cards have an annual fee, whereas others have monthly fees or finance charges. Regardless, you should record these fees to keep your books in order. To learn more about credit card fees and how to record them in Quickbooks, keep reading.
Recording credit card fees in Quickbooks require these use of a new expense. This is done by logging in to your Quickbooks account and clicking Create , followed by Expense. From here, youll need to enter the cred card associated with the fees in the Bank/Credit account field. You can also select a location or department for the credit card. Keep in mind that this option may be turned off in your Company Settings or Account Settings. If you dont see an option for location or department, skip this step and move on to the next step.
For the Account field, enter an expense account so you can track the fees. If you havent already created one, you can do so by entering a new account name and clicking Add. Next, select Expenses for the category and Bank Charges as the detail type.
Did this tutorial work for you? Let us know in the comments section below!
A Winning Combination: Bookkeeping Accounting & Processing
We believe you should focus on the core activities of your business. Your focus should always be on offering competitive pricing and exemplary services to customers. We are reshaping the credit card processing industry with transparency and simple solutions. Let us offer you great and flexible alternatives to Intuit!
If you have any questions or would like to get started on your Quickbooks integration, give us a call! Get your free quote today! We have in-house customer service working around the clock to find solutions for you and YOUR business. With dedicated account managers for the life of every account, youll always be able to get someone on the phone should anything go wrong.
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If I Use Quickbooks Do I Have To Use Intuit Credit Card Processing
No. Using QuickBooks does not lock you into credit card processing with Intuit. You can choose another credit card processor and still utilize QuickBooks for accounting. Additionally, many processors offer plugins that allow you to sync your transaction data with QuickBooks. Some plugins even allow you to initiate transactions within QuickBooks for processing with your merchant service provide of choice.
Theres a lot to consider when choosing a processing solution, and having QuickBooks adds another variable to consider. Fortunately, weve done a lot of the work for you. Our thorough guide to processing with QuickBooks covers everything from options for syncing data to choosing a plugin. Read more about QuickBooks credit card processing.
Best For Low Transaction Volumes: Paypal
Fast, familiar, and easy to use for businesses with smaller monthly sales figures.
Offers mobile wallet options in-store
No monthly fees or contracts
Not suited for a high volume of transactions
The company can hold your funds if youre suspected of fraudulent activity
Doesnt have 24/7 phone support
In business since 1998, PayPal is a trusted name. Many online storefronts offer PayPal payment options, and now you can do the same in your store. PayPal stands out by offering the best merchant services for small businesses with low transaction volumes.
PayPal holds many PCI compliance certifications, including the Mastercard Site Data Protection Program and Visa Cardholder Information Security Program.
With PayPal, you can accept all major credit and debit cards, including:
- PayPal credit cards
Setup is simple. For online payments, youll need to download the PayPal Here app. Creating your account takes minutes, and you can start accepting online payments immediately. For in-store transactions, youll need to order the card reader. The basic model is free. You can by a more advanced model that does tap payments for $79.99.
If you already have a point of sale system in place, PayPal integrates with Revel Systems, Vend, Lavu, and TouchBistro. You can also connect it to your QuickBooks, Constant Contact, or Shopify accounts.
- In-person sales via a card reader: 2.7% + $0.30 per payment
- Online transactions: 2.9% plus $0.30 per transaction
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Quickbooks Desktop Software Product Cost Or Subscription Fees By Pricing Plan
QuickBooks Desktop users buy the software product upfront . QBDT is not an Internet-based product, but you can purchase hosting from QuickBooks and gain remote access to the software. Both QuickBooks and retailers, including Amazon and Costco, sell QuickBooks Desktop, offering CD or e-delivery for either PC or Mac. These retailers may sell it at a lower price.
The following table uses information from the QuickBooks Desktop pricing and features link in the prior paragraph.
|QuickBooks Desktop Product Name|
|Up to 5 additional per-user prices apply||More features include: forecasting, industry-specific features|
|Enterprise 20.0||Temporary discount price starting at $849.10 per year Contact QuickBooks Desktop sales for a quote applicable to your business.||Up to 30,Advanced roles -additional per-user prices apply||More features include: mobile inventory barcode scanning, QuickBooks Priority Circle, enhanced Pick, Pack, & Ship|
Match Credit Card Transactions
After you are done with the second step, QuickBooks will display a screen with a summary of file reconciliation in the top half and more detailed information of the transactions will be shown in the bottom half.
-A. Statement ending balance: This is where the statement balance from your input in the previous screen should match the ending balance on your credit card statement.
-B. Cleared balance: QuickBooks calculate the cleared balance, charges, and minus payments you mark as cleared.
-C. Difference: This number should be zero before you finalize a reconciliation. It means there is no difference between the statement ending balance and cleared balance.
-D. Cleared transaction: You will need to click the radial button in the right column for every transaction that appears on your credit card statement and after that, the transaction will be included in the B section
To match transactions between QuickBooks and your statement, you have to trace transactions from QuickBooks to your statement as well as investigate unmarked ones.
Trace Transactions From QuickBooks to Your Statement
To do this, you start by looking at every transaction listed in QuickBooks and your credit card statement.
Investigate Unmarked Transactions on Your Statement
Also Check: How To Check Your Visa Credit Card Balance
Final Verdict On Quickbooks Merchant Services
If you love the QuickBooks interface and like the idea of brand loyalty, this could be a great option for your payment processing needs. With online invoicing, a powerful mobile app, echeck/ACH acceptance, and ideal QuickBooks bookkeeping integration, there are certainly some noteworthy draws for Intuits payment processing services.
Whether QuickBooks Payments will be a viable option for your business depends on the following:
- Are you a QuickBooks user?
- Is absolutely seamless QuickBooks integration with your merchant services a priority?
- Does your transaction volume make flat-rate pricing an optimal choice for your transaction needs?
Remember when youre pricing your options that, with the right gateway pairing, any of our top-rated providers can set you up with an account and QB integration. And if youre not a current QB user but are considering getting the software and payments set up together, I encourage you to check out our QuickBooks Desktop and QuickBooks Online reviews to figure out which one is right for you.
Given the progress made by Intuit in transparency and pricing as well as its ability to provide a fairly frictionless, seamless merchant experience, Im going to award QuickBooks Payments a respectable score of 4 out of 5 stars. Ill be hoping for more good news in the next update.
Are you a current or previous QuickBooks Payments user? Please comment with your experiences and insights!