Friday, September 30, 2022

How To Receive Credit Card Payments In Quickbooks Desktop

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QuickBooks Desktop Payments Receive Payments Using Credit Cards or Bank Transfers

***Features

Instant Deposit: Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria, including delayed eligibility for new users and availability for only some transactions. The service carries an extra 1% fee in addition to standard rates for ACH, swiped, invoiced, and keyed card transactions. Deposits are sent to the bank account linked to your QuickBooks Debit Card or another eligible debit card in up to 30 minutes. Deposit times may vary for third party delays.

Free Instant Deposit: Only available for QuickBooks Payments transactions using Instant Deposit that are deposited into a QuickBooks Checking account. Includes use of Instant Deposit without the additional cost. Instant deposit is an additional service offered by QuickBooks Payments subject to eligibility criteria. Standard rates apply for ACH, swiped, invoiced, and keyed card transactions. Deposits are sent to the bank account linked to your QuickBooks Debit Card in up to 30 minutes. Deposit times may vary for third party delays.

Pay-enabled invoices: Requires a separate QuickBooks Payments account which is subject to eligibility criteria, credit and application approval. E-invoicing QuickBooks Payments is an optional fee-based service. Additional fees may apply. Additional terms and conditions apply.

Apple Pay: Apple Pay is a registered trademark of Apple Inc.

**Product information

#Claims

Take And Process Payments In Quickbooks Desktop

Learn how to receive and process customer payments for invoices and in-person sales.

If you have QuickBooks Payments, you can process payments right in QuickBooks Desktop. There are a few ways you can get paid. You can turn on online payments for the invoices you email to customers. Customers can pay their invoices by credit card or ACH bank transfer. All they have to do is follow the link in the email to pay. You can also process payments in-person if the customer visits your business, or over the phone.

Here’s how to set everything up so your customers can pay you in QuickBooks Desktop.

Modify A Credit Card Transaction

Anywhere on Any credit card transaction that appears in the register can be clicked to modify it. You can update any register field with this after it opens. The register does not, however, contain all of the fields that are available for inputting transactions. To access the original expense input screen and amend fields that arent visible, click the Edit button directly beneath the transaction.

When you are finished making changes directly in the register or editing the original input screen then dont forget to save your changes.

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How Quickbooks Online Users Process Mobile Credit Card Payments With Gopayment

QuickBooks Online merchants can use GoPayment mobile app to process credit card payments if they dont use the QuickBooks mobile app. For GoPayment, set up QuickBooks Payments and get a Bluetooth card reader from the GoPayment app or key in the card numbers. GoPayment is used to pay-as-you-go or receive payments from anywhere, at any time, on the cloud.

GoPayment blue background only processes real-time in-person payments.

The QuickBooks GoPayment green mobile app is used to:

  • Immediately receive payment for a new sale using a sales receipt
  • Receive payment on an existing open invoice, and
  • Accept payment in advance of invoicing.

How To Process Credit Card Payments In Quickbooks Desktop

Credit Card Quickbooks Desktop

QuickBooks Desktop can let you record credit card payments after fulfilling 2 main requirements. The first requirement is to have an active QuickBooks Payments account. You can activate or connect it via the settings. Secondly, you will require a card reader. In this process, you will have to swipe the card item to execute the transaction. With this, it will get recorded in the accounting software

The following will further explain how can you process credit card payments through QuickBooks Desktop.

  • See to it that you have signed up for an account on QuickBooks Payments.
  • Then your card reader will have to be connected. Attach it to your system using a USB.
  • Now, you have to start running QuickBooks Desktop.
  • Through the reader, the payments have to be processed in the software. Tap on Customers.
  • Then you have to click on Create Sales Receipts.
  • Hit the option of Customer: Job.
  • Include the services, as well as products, for which payments have to be collected from customers.
  • Likewise, you have to fill in the information for other receipts.
  • Choose one of these to specify the method of payment:

Tip: To easily process the payments via a credit card, you will be suggested to go with the first option.

Tip: As an alternative to adding the details, you can use the card reader. Tap on Insert/Swipe Card. After this, your credit card has to be swiped via the reader.

  • In the next step, you have to press Process Payment.

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How To Record Credit Card Transactions In Quickbooks

  • Click the New button on the Dashboard, and then select Expense from the Vendors List.
  • Type in the Payees name, and then click the Payment Account drop-down menu to choose the credit card that was used for the transaction.
  • Select the correct payment method after entering the transaction date in the Payment Date field. If needed, enter a reference number.
  • Fill out the remaining fields for the transaction, to post it enter the category, if necessary a description and the amount of the transaction. By entering multiple lines, you can split the transaction between categories .

Ner With Payment Provider

The first step in accepting credit cards with QuickBooks is to partner with an integrated payment provider. Many of these integrations and providers improve payment process efficiency by enabling several QuickBooks modules to accept credit cards. These typically include the sales orders, refunds/credits, receive payments, and create invoice factoring modules. Often, payments are accepted entirely in-module once a payment method is selected. Surely, significantly reduce the complexity of the rest of the credit card acceptance process by partnering with an integrated payment provider as the first step.

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Accepting Credit Card Payments Via Quickbooks Online:

Solution 1

Step 2: Choose Receive Payment or the option Receive invoice payment.

Step 3: Enter the customer payment date and info.Step 4: In the particular Outstanding Transactions area, choose an open invoice in order to apply for the payment. If you require partial payment, you can make the changes in the particular Amount Received field.Step 5: From the particular Payment method drop-down option, choose Credit Card.Step 6: Choose the Add Credit Card details.Step 7: Add the Credit card details. You can also swipe the card.Step 8: Choose Process Credit Card.Step 9: Choose Save. Then click Save and Close.

Solution 2:

Step 1: Choose Select +New.

Step 2: Choose a Sales receipt or you can also choose to Make a sale. After that, you can enter the customer details.

Step 3: Add the particular service or product to sell.

Step 4: From the particular Payment method drop-down option, choose Credit Card.

Step 5: Choose Enter .

Step 6: Add the details of the credit card or you can also Swipe Card.

Step 7: Choose Process Credit Card.

Step 8: Choose Save.

Step 9: Choose Save and Close or choose Save and New.

Note: The particular credit card payments that you have got will not show in your bank account register, as long as the funds are not shifted from QuickBooks payments. When the funds are sent to your particular bank, the record of the deposit will be registered in QuickBooks, and the processing fee to the account registers in QuickBooks.

Enter The Details Of The Transaction

QuickBooks Desktop Payments Receive Payments Using Credit Cards or Bank Transfers

On the expense input screen, enter the remaining transaction details. It depends on the settings that you have selected in how to set up advanced settings, you might not have all the fields displayed.

The information needed to generate an expense transaction should be familiar if youve been following the lessons in order, as its the same as creating a bill or writing and printing a check.

  • Product/ Service Item: Click Add new to set up a new product or service item if the required inventory or service items havent previously been created. The fields for Description, Rate, Billable, Tax, and Class will automatically populate whenever you choose a product or service item. Note that:
  • When purchasing items to sell to customers, they ought to be given an inventory item.
  • A service item should be given to any services or other purchases that will be billed to customers.
  • Qty: Enter the number of goods or hours of services that were purchased. The amount and sales amount will be calculated after addition.
  • Customer/ Project: You have to add the customer or project you want to charge for the specific item or service youve entered. The customer you entered in the Category field must be the same one here.
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    How Dancing Numbers Will Help You

    Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

    It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface , and more. You can also have access to the comprehensive features set if you use it to Bulk import, export, and delete services.

    In the above article, you have learned about how to enter credit card transactions in QuickBooks Online. This article has mentioned all the important points above so that the users might not get used. In case you are getting any issues in entering credit card transactions in QuickBooks Online then you can call the help desk as they are available round the clock.

    Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number or .

    How Do You Categorize Credit Card Payments In Quickbooks

    To categorize credit card payments in QuickBooks, make sure that you have created an account in the software for each credit card. When a payment is made, select the payment account from which the payment is made , then choose the vendor the credit card that youre paying and enter the check number, date, and payment amount.

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    How To Review A Reconciliation Report

    Once you finish reconciling your accounts, QuickBooks gives you the option to view or print the report immediately. If you want to review a previous reconciliation report or view your current report at a later time, you can do so in three simple steps.

    • Under Reports, click on Reports Center.
    • Search for the Previous Reconciliation Report you wish to view. Open the report.
    • Select the reconciled account. Then, select whether you want Detail, Summary, or Both reports.

    What If A Transaction Doesnt Appear On My Statement?

    Transactions that dont appear on your statement should not be marked as reconciled. Instead, this is how you should move forward:

    • First, compare the total number of transactions to make sure that no transactions are missing.
    • If there want to inspect a transaction more closely or get more information, select the transaction, then choose the option Go To.
    • If you entered any information incorrectly when reconciling your accounts, select Modify to view and change Service Charges, Interest, and Ending Balance.

    Confirm The Payment Was Correctly Applied

    Add or modify the accepted credit card types in Qu...

    From the left menu bar, hover over Sales and then select Customers:

    Navigate to customer listing in QuickBooks Online

    Now, locate the customer for which you recorded a payment and click on their name or anywhere on the grayed entry line.

    Display customer details in QuickBooks Online

    QuickBooks Online will display a list of recent transactions for this customer. We recommend verifying the two items below.

    Customer transaction details in QuickBooks Online

    A. Invoice marked Paid: Verify that the invoice for which payment was received is now marked as Paid.

    B. Payment recorded: Verify that the payment recorded is marked as Closed. If a payment is marked as Open, it hasnt been applied against an invoice properly.

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    Setting Up From Quickbooks Desktop

    An invoice, payment, and the sales receipt can all have recurring payments by setting up using the following procedure.

    • Navigate to the Customers tab.
    • From the customer tab select .
    • Now you have to select Set Up Recurring Payments.
    • Find the name of your customer in the search field.
    • In case the customer is a new customer then you have to select the Add New tab.
    • Hit the invoice type option, select one from the two Invoice Type.
    • Option 1: If you want an invoice and payment, you have to select Itemized List and then fill out the fields.
    • Option 2: If you want a sales receipt then you have to select Amount Only and then enter the amount.
  • Fill out the fields under Payment Method and then select Next.
  • Verify all info and terms of the payment.
  • Now setup all the matches with the signed authorization form and then select Submit to save or Edit option as per your requirement. In case if you need to make changes.
  • Points to be Remember

    Following are some points which you have to keep in mind before you start creating recurring credit card payment:

    • To sync data with our system after updating your customer information, remember to close and reopen QuickBooks.
    • Recurring charges typically take place around 12 a.m. on the transaction date and can take up to several hours to sync.
    • Visit the recurring payments section of the QuickBooks Desktop.

    Pros And Cons Of Using Quickbooks Payments

    If you use QuickBooks to accept payments from your customers, you probably do it because its convenient. It provides an easy way to receive payments and you might not have given much thought to how much its costing you in QuickBooks payments fees.

    At CardChamp, we provide an alternative to QuickBooks payments. But before you make a decision about which processing company to use, we think you should weigh both sides. Here are six pros and cons of using QuickBooks payments.

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    How To Enter Credit Card Charges In Quickbooks

    Credit cards can be used to purchase supplies and inventory or to make bill payments. If a in your chart of accounts, transactions can be entered to record charges to the credit card account. To record charges to a credit card in QuickBooks, follow these five steps.

    This feature works the same in versions 20112016 of QuickBooks.

  • From the menu, select Banking > Enter Credit Card Charges.
  • drop-down list, select the credit card account.
  • In the field, type the amount of the charge.
  • In the detail section, locate the transaction, and from the Account drop-down list, select the account category for the expense .
  • Review the entry and then click Save & Close
  • By Issuing A Sales Receipt

    QuickBooks Desktop How To Record A Credit Card Payment

    For processing a payment via your credit card, you need to issue a sales receipt to a customer. After it is issued, you will be asked by QuickBooks Online to enter the details of your card-associated account. With this, it will be clearer how to process a credit card payment in QuickBooks Online. This method will additionally let you verify the status of the payment.

    • Start by making one sales receipt. You have to tap +New.
    • Look for Customers in the software.
    • Then visit Sales Receipt.
    • This is followed by pressing Enter Credit Card Details.
    • Fill in the information relating to your card or its account.
    • Select the Use this Info tab.
    • You will have nearly ten minutes to process credit card payment in QuickBooks Online.

    Note: After this, the information added above will be deleted from your receipt for sales. Then you will have to add it again.

    • You will now be headed to the screen called Sales Receipt. Here, you will notice the 4 digits given at the end of your credit cards number. Verify them.
    • Knowing that these digits are correct, use Save and Send.
    • The receipt has to be opened again via Sales.
    • Tap on All Sales.
    • Look for the receipt of the transaction that you made.
    • Make certain that this document mentions Transaction Processed.
    • Hit the Transaction Processed button.
    • Choose between Refund and Print to get done with this method.

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    Accepting Debit Card Payments Via Quickbooks Online:

    Solution 1:

    Step 2: Choose Receive Payment or the option Receive invoice payment.

    Step 3: Enter the customer payment date and info.

    Step 4: In the particular Outstanding Transactions area, choose an open invoice in order to apply for the payment. If you require partial payment, you can make the changes in the particular Amount Received field.

    Step 5: From the particular Payment method drop-down option, choose Debit Card.

    Step 6: Choose the Add Debit Card details.

    Step 7: Add the Credit card details. You can also swipe the card.

    Step 8: Choose Process Debit Card.

    Step 9: Choose Save. Then click Save and Close.

    Solution 2:

    Step 1: Choose Select +New.

    Step 2: Choose Sales receipt or you can also choose Make a sale. After that you can enter the customer details.

    Step 3: Add the particular service or product to sell.

    Step 4: From the particular Payment method drop-down option, choose Debit Card.

    Step 5: Choose Enter Debit card details.

    Step 6: Add the details of the Debit card or you can also Swipe Card.

    Step 7: Choose Process Debit Card.

    Step 8: Choose Save.

    Step 9: Choose Save and Close or choose Save and New.

    There are a number of ways by which you can record or even process credit or debit card payments, in order to hide them in QuickBooks Online.

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